Brown Management Services

Overview

Principals

Melvin Brown, B.A. LL.B. - Mel is a real estate lawyer who currently runs all aspects of the day-to-day operations of the company. He has been involved in the management of the company since the mid 1970's, when he became a lawyer. He has extensive knowledge of the property management business through many years of experience. Mel is a former Director of the Greater Toronto Apartment Association.

Jay Brown, B.Sc. MBA - Jay joined the company in 2001. Since then, he has been actively involved in both the maintenance and the administration of the properties managed by Brown Management. Jay works closely with Engineers, Architects, Consultants and other specialists to ensure all managed properties are reaching their highest level of potential profitability over the long run. He is actively involved with the Greater Toronto Apartment Association.

Jeffrey Cukier, CGA - Jeff recently joined the company as the Corporate Controller. Prior to becoming Controller, Jeff was employed by a property management company that managed Condominium, Commercial, Residential and Industrial properties.

Services Offered

Leasing
The value of any real estate asset is not just the building - it's the tenants whose leases generate the economic return and cash flow to the owner. At Brown Management, we recognize this by aggressively marketing and leasing available space to qualified prospective tenants. A Property Administrator from our office is assigned to your property and becomes the main contact for the on-site Property Manager and the tenants. The Administrator will work in conjunction with the on-site personnel to assist in all aspects of tenant administration, and will be the primary contact for the tenants. He/she will perform all administrative duties including reviewing rental applications, performing credit checks on prospective tenants, selecting applicants, preparing leases, addressing tenant inquiries, following up on overdue rent, serving appropriate notices for overdue rent and eviction if necessary. The Administrator will follow up any accounts turned over to our paralegal or collection agent from our office.

Maintenance
 We have several Property Managers on staff that will visit the property on a regular basis and work in conjunction with the on-site staff to follow up on repairs and any other maintenance related problems. On-site staff are on call 24 hours a day to handle any emergencies that arise. Any maintenance work requires approval by the head office Property Managers prior to commencement of the work. Appropriate quotes are obtained and our Property Managers and an Engineer (if required) supervises all repair work. We have negotiated excellent rates with many trades for ongoing maintenance given the number of suites we manage. Our regular maintenance program is designed to minimize the possibility of major repairs and the costs associated with these large repairs. Any major capital repairs required will be discussed with the owner prior to commencement. We will obtain the necessary competitive quotes (based on pre-determined specifications) and contracts. We may also have an Engineer review the quotes and supervise the repairs depending on the nature and size of the job. We maintain the necessary holdbacks in accordance with the Construction Lien Act to ensure that all work is completed in accordance with the contract.

Financial Reporting
Our Controller is a Certified General Accountant and he supervises all financial reporting for the property. All financial records are maintained on computer using the Newstar Real Estate Management System (formerly Minicom). This system allows us to tailor financial reporting to the owners' needs. We can provide financial reports at any frequency requested by the owner (monthly, quarterly, semi-annually or annually). These reports can include monthly financial statements, monthly actual vs. budget, monthly rent rolls and other reports as requested. At year-end, we will work with the owners' accountants to provide them with any information necessary to complete the financial statements. Your Accountant can attend our office or we can send them a package containing the information they require. Our Controller reviews all information provided to your Accountant at year-end to help ensure that all information is complete and accurate in order to minimize the work required by your Accountant (which may in turn reduce your accounting fees).

Summary

References